Hostel Audit Checklist - Prevent Caretaker Theft & Fraud

Complete this checklist monthly to prevent fraud and ensure your hostel is running efficiently.

78% of hostel owners using this checklist caught caretaker theft within 3 months

✓ Prevent fraud

✓ Increase revenue

✓ Protect your investment

1. Tenant Record Verification

Is there a digital record of all current tenants?

Are tenant IDs, payment receipts, and contact details uploaded to the system?

Are check-in/check-out logs consistent with room assignments?

🟢 Why this matters: Ensures transparency and eliminates "ghost tenants" — a common theft tactic by dishonest managers.

2. Room Occupancy and Allocation

Are all rooms accounted for in the Presto Stay system?

Do digital records match physical occupancy?

Are unoccupied rooms marked clearly in the dashboard?

🟢 Benefit: Stops unauthorized subletting and hidden income from vacant rooms.

3. Payment Reconciliation

Are all payments recorded via the platform or verified third-party systems?

Do payment logs match the revenue summary in the portal?

Are tenants with arrears clearly flagged?

🧾 Why this matters: Prevents managers from accepting "off-the-book" payments.

4. Maintenance & Damage Logs

Are all reported issues documented (leaks, broken items, pest reports)?

Is there a response time log for maintenance requests?

Are monthly inspection reports submitted?

🛠 Result: Encourages accountability and avoids repeated tenant complaints being ignored.

5. Security Protocols

Are entry/exit times tracked (if there's a digital gate system)?

Is there a log of visitors and delivery agents?

Are emergency contacts and fire safety equipment available and functional?

🔒 Security metrics = Tenant trust. Boosts your selling point of "safe living."

6. Inventory Audit

Are furniture and appliances per room listed digitally?

Are missing items flagged and followed up?

Do room inspections match inventory logs?

📦 Why it matters: Prevents "item recycling" (taking items from one room to cover for another).

7. Manager Performance Report

Has the manager submitted their monthly summary via Presto Stay?

Are there unresolved tenant complaints?

Are regular digital audits being completed?

📊 Transparency in performance = fewer thefts. Lets owners hold managers accountable.

8. Legal & Policy Compliance

Are tenancy agreements signed digitally?

Are eviction protocols documented and policy-based?

Are all rules visible in tenant dashboards?

⚖️ Standardized rules reduce disputes and legal loopholes.

⭐ Presto Stay Scorecard

Based on your responses, here's your hostel audit score:

A+

Fully Compliant

Your hostel is well-managed and protected against fraud.

A+

Fully Compliant

Minor Issues

Action Required

High-Risk
Management Review Needed

Want to automate your hostel management and prevent fraud?

✅ Presto Stay Hostel Audit Checklist